Company Description

Conway Design Group Inc. specializes in custom residential planning and design, offering tailored solutions to create unique and functional living spaces. With a focus on craftsmanship and collaboration, the company delivers innovative designs that meet the distinct needs of each client. Located in Memphis, TN, Conway Design Group Inc. has a reputation for excellence in designing homes that combine practicality and style. Our mission is to bring clients' visions to life with exceptional results.

Role Description

This is a full-time on-site role for an Office/Project Manager located in Memphis, TN. The Office/Project Manager will be responsible for overseeing project timelines, ensuring successful project execution, maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and communication. Additional responsibilities include streamlining office operations and supporting team members to deliver high-quality projects on time and within budget.

Qualifications

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• update and maintain office standards as necessary
• Organize office operations and procedures
• Provide general support to visitors
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• On and Off-boarding new employees/ recruiting
• Maintain production and project tracking systems
• Perform preliminary research on projects
• Communicate architectural project information
• Order project surveys
• Maintain company marketing channels such as social media and website
• Create proposals, invoices, and manage client accounts via Intuit QuickBooks

Skills

• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in Google Suite (Google Sheets and Google Docs, in particular)
• Proficiency in MS Office, such as MS Excel will be a plus
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like MS Outlook and Outlook Calendar
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• A creative mind with an ability to suggest improvements and solve complex problems
• Proficiency in Intuit Quickbooks and billing
• Business development/project management experience (Preferred)